ISO 45001:2018 Occupational Health & Safety Policy Statement

Purpose

This Health & Safety Policy sets out the framework for preventing workplace incidents and occupational ill health through effective hazard identification, risk mitigation, employee engagement, and continuous improvement.

Scope

This policy applies to:

• All EverSAFE staff, contractors, and agency workers
• Learners and participants in EverSAFE training activities
• All premises and off-site client locations

Policy Aims

• Provide and maintain a safe and healthy working environment
• Prevent work-related injury and ill health
• Comply with all applicable health and safety legislation
• Establish and maintain clear roles and responsibilities for safety
• Promote continual improvement through data, feedback, and audits

Leadership & Commitment

The Managing Director is ultimately accountable for ensuring the health and safety of all stakeholders. Leadership responsibilities include:

• Establishing the H&S strategy and objectives
• Providing adequate resources and training
• Embedding a culture of health, safety, and well-being

Supervisors and team leaders are responsible for day-to-day implementation of health and safety procedures.

Responsibilities

All Employees Must:

• Take reasonable care of their own health and safety
• Co-operate with management on health and safety matters
• Report hazards, incidents, and unsafe practices promptly

Contractors and Visitors Must:

• Comply with EverSAFE’s health and safety instructions
• Attend site inductions where applicable

Risk Management

EverSAFE maintains an active Risk Assessment and Method Statement (RAMS) programme. This includes:

• Identifying and controlling significant hazards
• Implementing appropriate risk control measures
• Updating assessments in response to changes in operations or legislation

Training and Communication

We provide:

• Mandatory H&S training for all staff
• First-aid training and fire marshal provision
• Toolbox talks and regular safety briefings
• Clear signage and procedural documentation

Consultation and Participation

We actively encourage workforce participation in safety matters by:

• Holding quarterly H&S forums and team meetings
• Encouraging safety suggestions
• Conducting employee safety surveys

Incident Reporting & Investigation

All incidents, accidents, and near misses must be:

• Reported to line management immediately
• Recorded using our internal incident reporting system
• Investigated with root cause analysis and corrective actions

We comply fully with RIDDOR reporting obligations.

Emergency Preparedness

Our procedures include:

• Fire evacuation plans and regular drills
• First aid provision and emergency contacts on site
• Business Continuity Plans in place for critical service disruptions

Performance Monitoring

We monitor safety performance through:

• Internal audits and inspections
• Non-conformance tracking and reviews
• Annual management review meetings

Policy Review

This policy is reviewed annually or when significant operational or legal changes occur.

• Approved by: Managing Director
• Approval Date: January 2026
• Next Review Due: January 2027
• Version: 2.0
• Document Owner: Hayley Everingham